Privacy Policy

Last updated: July 2026

At Inclusion Fitness, we are committed to protecting your privacy and handling your personal information responsibly.

This Privacy Policy explains what information we collect, how we use it, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

If you have any questions about this Privacy Policy or how we use your information, please contact us using the details above.

What Information We Collect

When you complete our contact form, we collect the information you choose to provide, including:

• Name

• Email address

• Telephone number

• Your enquiry or message

We do not collect sensitive personal information through our website unless you choose to include it within your message.

How We Use Your Information

We use your personal information to:

• Respond to your enquiry

• Contact you regarding the services you have requested

• Arrange consultations or appointments

• Provide information about our services where requested

• Maintain records of enquiries

We will only use your information for the purpose it was collected.

Lawful Basis for Processing

Under UK GDPR, we process your personal information because:

• You have requested information or contacted us (Legitimate Interest)

• You have asked us to provide a service or respond to an enquiry (Pre-contractual steps)

How Your Information Is Stored

Information submitted through our website is stored securely using Squarespace's website platform.

We take appropriate technical and organisational measures to protect your personal information from unauthorised access, loss or misuse.

Sharing Your Information

We do not sell, rent or trade your personal information.

Your information may be processed by trusted service providers who help operate our website, such as:

• Squarespace (website hosting)

• Email providers used to receive enquiries

These providers process information securely and only as necessary to provide their services.

How Long We Keep Your Information

We only keep personal information for as long as necessary to respond to your enquiry, provide our services, or comply with legal obligations.

If you do not become a client, we will normally delete enquiry information within 12 months.

Your Rights

Under UK data protection law, you have the right to:

• Access your personal information

• Correct inaccurate information

• Request deletion of your information

• Restrict or object to processing

• Request a copy of your personal data

• Withdraw consent where applicable

To exercise any of these rights, please contact us using the details above.

Third-Party Websites

Our website may contain links to external websites. We are not responsible for the privacy practices or content of those websites.

Changes to This Policy

We may update this Privacy Policy from time to time. Any updates will be published on this page with the revised date shown above.